Spring 2025 Budget Board Meeting Dates:
- January 27
- February 3
- February 17
- March 10
- March 17
- March 31
- April 14
- May 5
All meetings will take place from 3:00 - 4:00pm on the dates listed above in the Dean of Students Conference Room (located in the Student Center above the Atrium). Please arrive no later than five minutes prior to your scheduled presentation time.
You do not need to bring a powerpoint. However, it will be beneficial either to bring handouts or submit a budget beforehand to studentorgs@jcu.edu so we can prepare for your presentation.
Reminder: All requests are due by 3:00pm seven days before each meeting in order to be heard at that meeting. All requests received after this deadline will be heard at the following meeting date. After you submit the request form, the Director of Student Organizations will contact you for your meeting appointment time.
If you have questions about the Budget Board meetings, please contact Director of Student Organizations, Chad Harpster (wharpster26@jcu.edu).
All student organizations are required to maintain accurate and up-to-date membership rosters. Every organization MUST have a president, financial officer, adviser, and at least 10 members.
Roster updates must be made via Carroll Connect. Officers can simply log in with their JCU credentials and update or add new members via the "Roster" tab within their particular organization.
Organizations are required to update their rosters twice per year. The fall update is due by the end of November and the spring update is due by the end of April. If you have trouble updating your roster, please contact studentorgs@jcu.edu.
Here is a list of the most commonly asked questions (with answers) from student organizations about program planning, etc. Download this document to learn more. If you still need more help, please contact us at studentorgs@jcu.edu.
You have great ideas for your organization…so how do you get the funds to make these happen? There are a few ways:
Membership Dues
Asking for a few dollars from your members can help to build a base of money to draw upon for your organization. Plus, it helps to let you know who is really committed member in your organization! Even just $5 or $10 a year can really help!
Fundraisers
Student organizations can conduct fundraisers to raise money for their organization. Please complete this form to get any fundraiser approved.
Student Organization Budget Board
Registered and recognized student organizations can request money through the student organization budget board (SOBB) in four different categories. This is the most common way student organizations receive funding for regular operating funds, programs/events, or travel expenses. Click here for more information on navigating the budget board!
Each registered and recognized student organization has two accounts: one is a savings account (ends in “1”) and one is the LSO account (ends in “2”). The savings account balance rolls over from year to year and can be used to pay for expenses that go above and beyond LSO expenditures or for those items not permitted to be purchased by LSO/SOBB funds (t-shirts, fundraising supplies, etc.). The LSO account starts at $0 for each group every June 1 and increases with each approved request by the Student Organization Budget Board at bi-weekly meetings.
If you need help finding your account numbers, email studentorgs@jcu.edu.